SMP Media
Operations Onboarding Guide
Welcome to the team, Janell! This guide will walk you through the core systems we use to run the company and manage projects.
The Main Systems We Use
Most of your daily work will happen inside Google Chrome and Google Drive.
MacBook Air First-Time Setup
Timeline: ~10–15 minutes
Turn On the Mac
Open the lid or press the power button.
Language & Region
Choose English (US) and United States.
Skip & Connect
- Accessibility: Not Now
- Connect to your home Wi-Fi
- Migration Assistant: Not Now
Account Setup
Apple ID: Set Up Later (or use personal if preferred).
Login Details: Full Name: Janell
This password unlocks the Mac and installs apps.
System Preferences
- Location Services: ON
- Screen Time: Set Up Later
- Appearance: Auto
Install Chrome
- Open Safari
- Visit
google.com/chrome - Download & Install
Sign In
janell@smpmedia.co
This connects your Mac to the business environment including Gmail, Drive, ClickUp, and AI tools.
Google Drive Setup
Installation
Download "Google Drive for Desktop" from drive.google.com.
"The SMP MEDIA Shared Drive will appear in Finder like a normal folder."
Storage Protocol
Everything lives inside the Shared Drive. This ensures files belong to the company, not individuals.
Gmail & Routing
Primary: janell@smpmedia.co
Aliases (Routed to your inbox)
info@smpmedia.co
Inquiries & Leads
hello@smpmedia.co
Marketing & Outreach
billing@smpmedia.co
Shared with Peter for urgent oversight.
8. QuickBooks Online
Financial records and invoicing. Use your SMP Media email to log in.
Key task: Creating Invoices
Mac Basics (Windows Switcher)
If you are coming from Windows, here are the vital differences:
Finder vs. Explorer
Finder (icon in the dock) is where you browse all files.
The Menu Bar
The menu for an app is at the top of the screen, not attached to the window.
Essential Shortcuts
Recommended Dock Icons
Chrome, Drive, ClickUp, Zoom, Calendar